Our client is seeking to recruit an experienced Professional Assistant to work closely with the CEO to provide Administrative support, usually on a one to one basis, this is a unique opportunity to work with the company CEO. Assisting the CEO by dealing with secretarial & administrative tasks. As PA, you will often act as the CEO’s first point of contact with people from both inside & outside the organisation. The position will require an individual who is willing to work varied hours & would be required to be available early mornings & evenings as required.
The role will initially start with shadowing the CEO to get an understanding of how they work and the make-up of their portfolio, but will develop to a standalone role with time.
- Devising and maintaining office systems, including data management and filing.
- Arranging travel, visas and accommodation and, occasionally, travelling with the CEO to take notes or dictation at meetings or to provide general assistance during presentations.
- Screening phone calls, enquiries and requests, and handling them when appropriate.
- Meeting and greeting visitors at all levels of seniority.
- Organising and maintaining diaries and making appointments.
- Dealing with incoming emails and post, often corresponding on behalf of the CEO.
- Carrying out background research and presenting findings.
- Producing documents, briefing papers, reports and presentations.
- Organising and attending meetings and ensuring the CEO is well prepared for meetings.
- Liaising with clients, suppliers and other staff.
- BA in Management or Business
- Previous experience working in a PA role is desired
- High energy and enthusiasm are very welcome attributes to this role
- Excellent communication skills both written & verbal
- Excellent organisational skills
- Availability to work varied hours as required including early mornings & evenings
- May be required to travel with CEO
If you would like to apply for this position you can contact Aileen on 0949029944 or you can forward your CV to firstname.lastname@example.org