Sales & Logistics Administrator

Our Client is seeking to recruit a Sales and Logistics Administrator with 3-5 years’ experience in a similar role.

This is a permanent full-time position based in our Sales and Logistics open plan office in Co. Mayo.

The following are the key job responsibilities:

  • Call filtering and dealing with general phone and email enquiries.
  • Assisting and corresponding with Sales Reps and Dealers in several countries on a daily basis.
  • Sales Order Entry, Confirmation and maintenance on multiple systems.
  • Checking Inventory and Creation and maintenance of all load lists and logistical requirements.
  • Booking of Haulage and forwarding for each load and providing relevant booking.
  • Information to the forwarders (Dimensions, weight, serial numbers, Delivery addresses etc.)
  • Negotiating of rates with hauliers and forwarders etc., corresponding with potential new freight providers.
  • Generation of Delivery Notes, Invoices, Customs paperwork, any other relevant Load Documentation etc.
  • Chasing up Bills of Lading and any relevant shipping Documentation from Forwarders.
  • Providing accurate ETA’s and copies of all required documentation to Dealers in good time.
  • Generation of Purchase orders for all freight and checking any freight Invoice queries.
  • Chasing up signed delivery notes and POD’s from hauliers for all loads.
  • General and accurate data entry on multiple systems with keen eye for detail.
  • Dealing with general sales, order and logistics enquiries by telephone and email
  • Sales order, delivery note and Invoice processing
  • Creation and maintenance of load lists and logistical planning
  • Negotiating of rates and booking of multi-model Haulage and forwarding for large high volume product
  • Export documentation processing – EX1, Cert of Origin etc.
  • Knowledge of Export Customs procedures and requirements
  • Provision of all relevant information & documentation to both Forwarders and Distributors in a timely manner
  • Follow through to ensure timely completion of all documentation at each stage of the shipment – Bills of Lading, POD’s etc.
  • Clerical support to extensive Sales team
  • High volume specific data entry on multiple internal computerised systems

For more information or to apply contact Aoife at or call 094 90 29944

Your Recruitment Consultant is Aoife

Aoife McDonagh BBS, MSC Aoife is Arcon Recruitment’s newest team member. Hailing from Ballyhaunis, Aoife brings with her a variety of customer service and business development experience, She has a strong academic background in Marketing and Human Resources. Aoife looks after our busy Office and Accountancy division.